Account Search Help

Searches can be performed by entering one or more pieces of information about an account. Each section with a blue label can be searched independently depending on the information you have. At most, the search will return 1,000 results. To narrow the results, enter more information into additional fields to make the search more focused. It is possible to search using both the basic search tab and the advanced search tab. When you are ready for a new search, click the Clear Search button before starting a new search. We recommend that you print this HELP document to reference while using the search functions of this website until fully comfortable executing searches and getting the results you?re expecting.

Basic Search Tab

Account Number: Enter the Account Number if it is known; i.e. "R0013500". If searching for a Residential account the account number can be entered without the leading "R". All other account types must have their leading letter entered: Other account types include M for Mobile Homes, U for State Assessed property, O for Oil & Gas accounts, P for Personal Property, N for Severed Mineral accounts, C for mining accounts.

Hot Tip:

Typing in "M*" will return all the Mobiles in the County, adding in the Hayden Zip code "81639" will return just the Mobile accounts in the town of Hayden (along with any Mobiles in the surrounding area served by that Zip code). If you truly want just the Mobiles in the actual city limits of Hayden, then use the Hayden Tax Area key of "35H" found in the Tax Area drop-down menu, instead of a Zip code search.

Owner's Name: Enter the Owner's Name (last name, first name) in this field. If the owner's name is Harvey Smith enter it as "Smith Harvey". If only the person's last or first name is known, enter the part of their name that is known. With Owner Name you have the option of a Normal Search or an Advanced Search. Please see the heading "Normal vs. Advanced Search:" below on how these search features work with entering names. Also, please see the heading "Wildcard Operators:" at the end of this document for clever tricks to search by owner names.

Situs Address: Situs address is the physical street address. Enter the physical address of the property here; i.e. "136 Lincoln Ave". It is also possible to enter just "136" if the street name is unknown, or not sure of the correct spelling. Or enter just the street name if the address does not matter for the search. Add city or zip code to better identify the correct address you are looking for. Any most cases LESS IS MORE, meaning its easer & quicker to just enter the address number & hit search, the list of results will be short & the target property easily found in that list.

City / Zip Code: If a city or zip code is not entered when searching with the Situs Address the search will return results for all towns or unincorporated areas of Routt containing that address. Refine the search by entering the postal city; i.e. "Steamboat Springs". You cannot search by zip code but only by postal city.

Subdivision Typing the name of a Subdivision into this field will cause a drop down list to appear. Start typing the name of the subdivision and select it when it comes up. When using Subdivision searches, it is possible to search on just the Subdivision or focus the search by filling in any of the Lot, Block, Tract, or Unit sections. Ranges of Lots or Blocks can be specified by using a colon; i.e. Lot "12:30" would be lots 12 through 30. Multiple Lots or Blocks can be specified by using spaces; i.e. Lot "12 14 17" would be lots 12, 14, & 17. It is possible to search over multiple Subdivisions by using or selecting the * wildcard which is explained at the end of this page. Example: if you type in "Sanc" you will see the list dwindle to just the Sanctuary filings - click on the first line in the drop down list ( "Starts with Sanc") to search all the multiple filings & replats that make up the Sanctuary Subdv. as a whole. The ability to search multiple subdivisions works by selecting your first subdv. by clicking on it in the drop down menu then retyping a different subdv name in the new white box.

Account Type: Describes the Type of Property (i.e. Single Family vs. Duplex or Vacant, etc.). Select from the drop down list (Basic Tab) to choose from the available property types in our database. This search criterion is better suited for a refined search on one kind of property compared with the Parcel Classification menu described below. Example: under the Classification search, Residential will return all such properties; condos, townhomes, single-family, duplex, apartments when you may really just be looking for all townhomes in an area.

Actual Value: Range search by entering values into both boxes, but do not include $, decimals, or commas; i.e. "200000" and "249900" means find properties in the $200,000 to $249,900 range. By just entering "200000" in the first box and leaving the second box blank, the system will return properties of $200,000 and more. This section is searching over the entire property value, not the specific land or improvement values.

Acres: Range search by entering values into both boxes; i.e. "1" and "1.2" means find properties in the 1 to 1.2 acre range. By just entering "1" in the first box and leaving the second box blank, the system will return properties of 1 acre and more. This section is searching over the parcel's entire acreage, not acreage based on a specific land type.

Tax Area/School District: Tax areas are assigned a number, followed by a descriptor. Each descriptor starts with the school district the Tax Area is located in; if in city limits of Steamboat, that will follow next, then a general area description. This list is sorted by the Tax Area ID #. You can select multiple Tax Areas. For instance, RE2 has 22 different tax areas within it. Select one to search from or hold Ctrl key and click multiple tax areas to include in a search. If you wanted to select all 7 Steamboat City Limit Tax Areas, you would click each Tax Area that started with *RE2* SS City Limits by holding down the Ctrl key. A better way to this search is by searching by Tax Authority- see below.

Tax Authority: Much like the subdivision search, as soon as you start typing in the name of your desired Tax Authority, a drop down list appears with all options pertaining to what you typed. Simply typing in Steamboat pulls up multiple listings but typing City of Steamboat gives you only one option and will search only those properties located within city limits of Steamboat. The same goes for entering Town of... to get the other municipalities in the county. You may want to reference various Special District maps at Special District Maps to help you in choosing what Tax Authority to search by when wanting a specific geographical area.

Advanced Search Tab

Business Name: Enter a Business Name in this field; i.e. "Safeway" or "Staples". Enter "Sweet" to get all businesses with the word "Sweet" in their name under the Normal Search option - such as Sweet Pea. Using the Advanced Search option allows you to use a wildcard symbol (*) such as "Sweet*" which will return business names like Sweetwater or Sweetwood that would not show up in the Normal search function, as well as Sweet Pea or Sweet Potato. NOTE: Right now, only about half of our Business Names have been populated, but we're working on getting them to 100%, so if your business name search comes up empty, this is why.

Parcel Classification: Describes the Class of property (i.e. Residential vs. Commercial vs. Agricultural, etc.). Select from the drop down list (Advance Tab) to choose from common property classifications. Property Classification best describes a property's use.

Legal Description: Typing the name of a Subdivision into this field will cause a selection list to appear. When using Subdivision searches, it is possible to search on just the Subdivision or focus the search by filling in any of the Lot, Block, Tract, or Unit sections. Ranges of Lots or Blocks can be specified by using a colon; i.e. Lot "12:30" would be lots 12 through 30. Multiple Lots or Blocks can be specified by using spaces; i.e. Lot "12 14 17" would be lots 12, 14, & 17. It is possible to search over multiple Subdivisions by using or selecting the * wildcard which is explained below.

Tract Legal: Enter the Township and Range fields for this section. However, if the direction of the township or range is not known it can be replaced with a * (see directions on wild card below for more information). Depending on the property the results can be focused by entering information in the additional fields; i.e. S:1 T:48 R:10 stands for Section 1, Township 48, Range 10.

Normal vs. Advanced Search:

Both search options will remove any commas that are entered when doing the search. However, be sure to include spaces between words. The system defaults to a Normal search. The Advanced search option uses Lucene to give searchers more options. If you are unfamiliar with Lucene it is recommended using the normal search option. However, each option is briefly explained below.

Normal searches will search for a name in the order entered. IMPORTANT: enter the Last Name first. For example, by entering "Franklin Benjamin", the system will return the owner(s) named Franklin Benjamin; but not Franklin Roosevelt. Another way of thinking about it is normal searches are AND searches. The system is looking for Franklin AND Benjamin; in that EXACT ORDER. It will also add a wildcard at the end of the term. Searching for "Smith" will return Smith, Smithson, Smiths, Smithers, etc. Similarly, searching for "Miller A" will return Miller Al, Miller Alice, Miller Albert, etc.

Advanced searches work more like an Internet search engine. The order of the words does not matter. For example, by entering "Franklin Benjamin", the system will return owner(s) named Benjamin Franklin, Franklin Roosevelt, and Benjamin Moore. This type of search is an OR search. The system is looking for anything with Franklin OR Benjamin in it. In order for this search to work, only the EXACT WORDS are looked at. For example, searching for depot will return all matches for depot, but not depots. To limit the amount of results use what are called operators, which are explained below.

Sale Search Help

Basic Search Tab

Parcel Number: Enter the full 9 digit Parcel Number to get a particular account. You can also type just the first four digits (subdv. code) with an asterisk (*) to return all lots for that subdv.; i.e. "1160*" returns all accounts for the Dakota Ridge Subdv. All Meets & Bounds described parcels in a particular Township & Range can be searched by entering the first 3 digits used for that T-R (example "940*" will return all M&B parcels located in T66N-R88W -which includes Hayden & the surrounding area).

Reception Number: Enter the entire Reception Number; i.e. "770255".

Sale Information: These two field default to the current sales data collection period for the 2019 reassessment; Tax Years 2019/2020. The dates can be changed to any dates you like by entering values into both boxes i.e. "07/01/19" to "06/30/20" means search from July 1, 2019 to June 30, 2020. Include slashes (/) between the month, day, and year. Click on the calendar icon next to the Sale Date fields to select a date that will automatically populate the fields. Warning: Leaving a BLANK sale date field will result in an Error Running Search message- you have to have a valid date in each of these two fields. TIP: As a quick end date of "Today" for a date range ending w the current date, highlight the field and enter the letter "T" and Tab out of it. This will generate the current date.

Sales Price Search: Enter the Sales Price as a whole number and do not include $, decimals, or commas. Range search by entering values into both boxes; i.e. "200000" and "249900" means find properties sold in the $200,000 to $249,900 range. By just entering "200000" in the first box and leaving the second box blank, the system will return properties of $200,000 and more.

Describes the Type of Property (i.e. Single Family vs. Duplex or Vacant, etc.). Select from the drop down list (Basic Tab) to choose from the available property types in our database. This search criterion is better suited for a refined search on one kind of property compared with the Parcel Classification menu described below. Example: under the Classification search, Residential will return all such properties; condos, townhomes, single-family, duplex, apartments when you may really just be looking for all townhomes in an area.

Actual Value: Range search by entering values into both boxes; i.e. "200000" and "249900" means find properties sold in the $200,000 to $249,900 range. By just entering "200000" in the first box and leaving the second box blank, the system will return properties of $200,000 and more. This section is searching over the entire property value, not the specific land or improvement values. NOTE: Always check your sales date range before running your search.

Advanced Search Tab

Tract Legal: Enter the Township and Range fields for this section. However, if the direction of the township or range is not known it can be replaced with a * (see directions on wild card below for more information). Depending on the property the results can be focused by entering information in the additional fields; i.e. S:13 T:6 R:88 stands for Section 13, Township 6, Range 88. (Hayden Airport)

Wildcard Search Operators:

The * operator is a wild card character. It can be used in both Normal and Advanced searches. It can be substituted for any other character or characters. For example, by entering: "Frank* Ben*", the system will return accounts belonging to Benjamin Franklin and Bennie Frankenstein. This option is useful if the exact spelling is unknown.

All of the below search operators can only be used in Advanced searches.

The + operator tells the system that this word must appear in the document. For example, if you enter "Franklin +Benjamin", the system will return documents belonging to Benjamin Franklin, but not Franklin Roosevelt. It will also include all other ?Benjamin? names as well.

The - operator tells the system that this word must NOT appear in the document. For example, if you enter "Franklin -Benjamin", the system will return documents belonging to Franklin Roosevelt, but not Benjamin Franklin.

The $ operator tells the system that this word is not spelled correctly but sounds like the typed word. For example, if you enter "Franklayn$ ", the system will return documents belonging to any name that sounds like Franklin.

The ? operator tells the system that a specific letter in the name might not be correct. For example, if you enter "Frankl?n", the system will return any documents belonging to Franklin Roosevelt, or Franklyn Roosevelt, etc. The ? can be replaced with any letter.

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